how-to:
create an account - create a project - connect to a project

 


create an account

if invited by a project

  • Enter your name properly formatted as it will appear on documents

  • Your email is fixed at the point your offer was sent

  • Create your password: minimum 8 characters, must include 1 capital, 1 digit, 1 special character (e.g. !, &, $)

  • Read and agree to the terms of use

  • Hit 'create'

  • Check your email inbox

create account - from project invite


create an account from afresh

  • Enter your name properly formatted as it will appear on documents

  • Add your preferred email for use with this account

  • Create your password: minimum 8 characters, must include 1 capital, 1 digit, 1 special character (e.g. !, &, $)

create account - from afresh

  • Read and agree to the terms of use

  • Hit 'create'

  • Check your email inbox


verify your email

A security step to ensure this is you controlling the account

  • Check your email inbox
    (some mail providers treat this as spam. Search for ‘onboard@teamengine.co.uk’ and mark as safe)

  • Click 'verify my email'

create account - verify email

  • Log in

  • Start using engine



sharing your account


if you’re a crew member

Give access to your Engine account to another person, e.g. your Agent, or someone to assist you or act on your behalf

give access

  • Log in: app.teamengine.co.uk

  • Click the Profile icon (top right hand corner)

  • Click Account, then Manage access

  • Enter the email address of the person you want to give access to

  • Click GIVE ACCESS

  • An invitation will be sent to the email address you specified

 

remember:

If you no longer want the other person to have access to your account (e.g. you move to a new Agency), you must REMOVE their access:

remove access

  • Log in: app.teamengine.co.uk

  • Click the Profile icon (top right hand corner)

  • Click Account, then Manage access

  • Click REMOVE next to their name


    And, if applicable:

  • Share your account with your new Agent

  • Between you & your Agent, ensure that the Agent details are updated
    (Contacts tab > Agent sub-section. Amend contacts & bank details, click UPDATE)



if you’re an Agent
or someone who’s been invited to access an Engine account

 

accept access

  • Once you have your own Engine account (see above)…

  • Click the link in the invitation email, or just log in: app.teamengine.co.uk

  • Click the Profile icon (top right hand corner)

  • Click Account, then Manage access

  • Click ACCEPT alongside the name of the person who’s account you want to access

 

go to account

  • Then click GO TO alongside the name

  • You’re now in that person’s Engine account

  • You have access to:

    • Startpack - to check & update information and documents

    • Offers - to check & accept

    • Timecards - to create & submit timecards

  • You do not have access to areas which the Crew member might have been given privileged access to, e.g. viewing or creating Offers or Timecards


Switch access

switch access

  • Switch back to your Engine account

  • Go to Profile > Account > Manage access to GO TO the Engine account of another person you have access to



build your startpack

All the usual information you enter on a paper start form

You can add as much as you like to your startpack at any time. Just click update to save.

When you receive an offer to join a project, that offer might require more information, e.g. a box rental inventory list

my dashboard

  • Your dashboard is where your 'Offers' live

  • Click 'Startpack', top right corner

my dashboard


edit profile

Edit profile allows you to correct your name

  • Your email is fixed
    (engine will soon have a method for you to change this)

  • You can change your engine account password here

startpack - edit profile


basic info

  • Option to enter other/preferred names & desired screen credit name

  • Essential contacts in case of an emergency, ideally a mobile phone number

startpack - basic info


personal info

  • Use your current or most recent passport as proof of right to work in UK

  • If you don't have a passport, ask your project what alternative they will accept and upload that using 'today's date' as the expiry date, 'n/a' as the issuing country and your 'name as shown on your alternative ID' for 'passport full name'

startpack - personal info

  • If using your previous passport details, enter today's date as the expiration date. Update your startpack with your new passport when you receive it


contact info

  • The address of your permanent place of residence

startpack - address

  • Your telephone numbers

  • Preferred emails for payslip & pension communications

  • Add contact details in the case of emergency

startpack - contacts


deal info

  • Check the box if you have an agent
    (if the project also sent your offer to your agent, this box will be checked)

  • If you have an agent, add their email here so your contractual documents go to them for prior approval

  • Configure various options for agent notifications

startpack - deal info


allowances

  • If your offer includes allowances such as Box Rental, Equipment Rental or Vehicle Allowance, adding the supporting information will be essential in order to accept the offer

  • In 'Inventory value', enter an estimated total replacement value

startpack - allowances

  • Upload your Box or Equipment inventory list, including itemised insurance values


vehicle details

  • If you require access to company sites and parking, enter your vehicle details here

  • If your offer includes Vehicle Allowance, it will be essential you add your proof of vehicle insurance for business use, and your current driving licence

startpack - vehicle details


payment info

The job title in an offer from a project will determine if you are a PAYE or Schedule-D employee, so you are contracted and paid accordingly

startpack - payment info

  • PAYE and Schedule-D employees - enter your National Insurance number
    (if you are paid through a Loan Out Company, enter n/a in this box)

  • For Ireland-based productions, PPS Number and Tax Clearance Access Number, will be applicable

  • PAYE employees - an offer will require that you answer the question about this being your first/only/another job (the 'P46' question)

  • Upload your most recent P45. If you don't have one, upload your most recent payslip - this will give Accounts an indication of your tax status


student loan

  • Uncheck the box if you are not repaying a student loan

  • If you are repaying a student loan, answer the questions

startpack - student loan

schedule-d and VAT

  • Upload your Schedule-D letter if you have one

  • Enter your VAT number if you are VAT registered


loan out (limited) company

i.e. a Limited Company pay you, and you are the 'loaned employee' engaged to each project

PAYE or Schedule-D employees are 'Direct hires' - hired directly to the project

startpack - loan out info

  • Check the box if you are employed through a Loan Out Company

  • Enter the contact email of the company representative. If that person is you, enter your own email. Applicable documents will be sent to that email for counter-signing

  • Upload the Company Certificate of Incorporation

  • These details will override the PAYE/Schedule-D contract-type shown in the original offer


bank details

  • Bank account into which you wish to be paid

  • Use SWIFT or IBAN numbers for non-UK based bank accounts

startpack - bank details


update startpack

  • Click 'Update [tab name]' at the bottom of the page to save your information at any time!

startpack - update